Keychains, Coasters and Welcome Gifts for Vacation Rental Hosts

Picture Dana Reyes, who runs Kestrel Cove Stays and manages 12 beach vacation rentals, each with two sets of guest keys. On plain hardware store rings, those sets get swapped between houses by the cleaners and carried home in guests' pockets. A double sided leatherette keychain carrying the house name, like DRIFTWOOD COTTAGE, and the office line on the flip side helps with both problems. Add slate coasters for the bedrooms and a coaster on each kitchen counter with the network name and password, and guests have one less reason to text at 11 p.m. asking how to get online.

What rental hosts and property managers order

• Leatherette keychains: the house name on the front and your phone number on the back, so guests can tell which key is which and whoever finds a lost set has a number to call. Leave the street address off, so a lost set does not tell a stranger which door it opens. $5.69 each double sided at 25 to 49.
• Metal keychains: plain chrome engraved with the house name, for the cleaner and maintenance sets that stay at your office, so staff keys never get mistaken for guest keys. $4.69 each at 25 to 49.
• Leatherette coasters: engrave the network name and password, the checkout steps, or the quiet hours, and set one on the kitchen counter where guests look first. $4.69 each at 10 to 24. If you change the password between seasons, engrave the network name and a note to check the house guide instead.
• Slate coasters: one on each nightstand and a few on the coffee table keep glasses off the wood, with the house name or your logo on every one. $4.29 each at 50 to 99.
• Leatherette coasters with a built in bottle opener: guests hunt for a bottle opener on the first night, and this one sits by the fridge and works as a coaster the rest of the stay. $5.19 each at 10 to 24.
• Leatherette can coolers: a welcome gift guests are meant to take home, left on the counter with the house name on it. $3.69 each at 100 to 299, which covers a summer of check ins across several houses.

Pricing a 12 house portfolio

It makes sense to order for every property at once, since each house needs the same pieces. Two key sets for each of Dana's 12 houses is 24 keychains, and 24 double sided leatherette keychains at $6.09 each come to $146.16. Order 25 and the price drops to $5.69 each, so 25 keychains cost $142.25: one more for the master set kept at the office, and $3.91 less. Six slate coasters per house is 72 coasters at $4.29 each, or $308.88. Twelve kitchen coasters with the network details at $4.69 each add $56.28. The 25 keychains, 72 slate coasters and 12 kitchen coasters total $507.41, a little over $42 a house. A host with one cottage can order the same kit: 2 double sided keychains at $6.59 each is $13.18, 6 slate coasters at $5.69 each is $34.14, and one kitchen coaster is $5.29, so $52.61 for the house.

How it works

Add the logo file on the product page as you order, or mail it to orders@businessbulk.net. When every house has its own name or network details, include a list that matches each piece to its text. A property logo, a line drawing of the house, or plain lettering all engrave well. Your free digital proof shows up by email, and engraving waits for your yes, which is the moment to catch a network password with one wrong character. Orders generally ship within 2 to 5 business days after approval. Any order size works, so a host with one cottage can buy two keychains, and a manager can outfit one house as a test before the rest. Every piece is laser engraved under our own roof in the Bay Area, California, by a small team that saves your approved artwork, so a property you add next spring gets keychains that match the ones already out there.

Use the quote page to list your properties and what each one needs, and you will get back a quote covering the whole portfolio. For anything else a rental could use, see all products.

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